Privacy Policy
1. Introduction
At millionwomensvoices.com (“we,” “us,” or “our”), your privacy is of paramount importance. We are committed to protecting your personal data and respecting your rights under applicable data protection laws, including the European Union General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage with our services, or otherwise interact with us.
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all data collected through our website located at millionwomensvoices.com and in the course of direct communication or service provision. For the purposes of applicable data protection legislation, millionwomensvoices.com is considered the “Data Controller” of your personal data. We determine the purpose and means of processing the information provided by or collected from our users.
3. Categories of Data We Process
We collect and process various categories of personal data as follows:
a) Usage Data
Includes details about your visit to our website, such as IP address, browser type, time zone setting, browser plug-in types and versions, operating system and platform, language preferences, and interactions (such as clickstream and device activity logs).
b) Account Data
When you create an account or interact with our services, we collect personal identifiers such as your name, mailing address, email address, and phone number.
c) Profile Data
Includes details you voluntarily provide such as your preferences, purchase history, participation in surveys or events, online behavior, and interests related to our content or services.
d) Communication Data
Includes information contained in any communications you send us via email, website forms, support requests, or other correspondence. This includes contact history and the content of the messages.
e) Technical Data
Encompasses system-level information collected from your device including device model, network information, operating system, IP address, and mobile identifiers (if applicable).
f) Transaction Data
Includes details about payments made for any subscriptions or donations processed through millionwomensvoices.com and any associated delivery or billing address.
g) Preference Data
Encompasses consent records, subscription choices, marketing communication preferences, and stated interests in specific content, initiatives or products.
4. Legal Bases for Processing
We process your personal data lawfully, fairly, and transparently. The primary legal bases for the processing of your data include:
– Consent: When you have given clear, informed consent for us to process your data for a specific purpose (e.g., receiving newsletters).
– Contractual Necessity: When processing is necessary to perform a contract with you or to take pre-contractual steps.
– Legitimate Interests: When we process your data for our legitimate interests, and those interests are not overridden by your rights or freedoms (e.g., to improve our website experience or to conduct analytics).
– Legal Obligation: When processing is necessary to fulfill legal or regulatory obligations.
5. Your Rights
Under applicable laws, you have a range of rights regarding your personal data:
– Right of Access: You may request confirmation and access to your personal data held by us.
– Right to Rectification: You may request correction of inaccurate or incomplete data about you.
– Right to Erasure: Under certain conditions, you can request we erase your personal data.
– Right to Restrict Processing: You may request restriction of processing under specific circumstances.
– Right to Data Portability: You may obtain a copy of your personal data in a commonly used format and transmit it to another service provider.
To exercise these rights, please contact us at [email protected]. We will respond in accordance with relevant legal timeframes.
6. Security Measures
We employ robust technical and organizational measures to safeguard your personal data, including:
– End-to-end encryption of sensitive data in transit and at rest
– Strict internal access controls and role-based authentication
– Regular system monitoring and audit logging
– Routine data backups stored in secured environments
– Mandatory privacy and security training for staff with data access
Despite our best efforts, no transmission over the internet is entirely secure; accordingly, we encourage users to also take precautions such as using strong passwords and logging out appropriately.
7. International Data Transfers
Where data is transferred outside the European Economic Area or other jurisdictions with equivalent protections, we ensure adequate safeguards such as the implementation of Standard Contractual Clauses or reliance on legally recognized transfer mechanisms. We strive for compliance with regional privacy requirements and industry best practices regardless of country of origin.
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected. Below are general retention periods per data category:
– Usage and Technical Data: 12–18 months for analytics and troubleshooting
– Account and Profile Data: As long as the user account is active and for up to 2 years following account closure (unless otherwise legally required)
– Communication Data: 3 years from last contact
– Transaction Data: 7 years for financial and audit compliance
– Preference Data: Until consent is withdrawn or updated
Once the applicable retention periods elapse, data is securely deleted or anonymized.
9. Cookie Policy
We use cookies and similar technologies on millionwomensvoices.com to enhance and personalize user experiences. Cookies fall into the following categories:
– Essential Cookies: Required for core functionality of the website; these cannot be disabled.
– Functional Cookies: Remember site preferences to improve service experience.
– Analytical Cookies: Collect information about how visitors use our site (e.g., Google Analytics) to help us improve functionality and content.
– Performance Cookies: Enable optimization regarding speed, load balancing, and responsiveness.
10. Cookie Management and Compliance
Upon your first visit to millionwomensvoices.com, a banner will inform you of our use of cookies and allow you to provide or manage consent preferences. You can withdraw or modify your cookie preferences at any time via your browser settings or our on-site cookie manager.
Under both the GDPR and CCPA, you have the right to opt-out of the sale of your personal information derived from cookies. We honor Do Not Track (DNT) signals where legally enforceable.
11. Special Protections for Children
We do not knowingly collect or solicit personal data from children under the age of 13. If a parent or guardian believes that a child has provided us with personal information without consent, they should contact us at [email protected]. We will take appropriate action to delete such data.
12. Policy Updates and Notifications
We reserve the right to modify or update this Privacy Policy as necessary to reflect updates to laws, our practices, or service offerings. Changes will be posted on this page, and material changes will be communicated through appropriate channels when required. Continued use of our services constitutes acceptance of the current policy as posted.
13. Contact
If you have questions or concerns regarding this Privacy Policy or wish to exercise your data protection rights, you may contact us at:
Email: [email protected]
Website: www.millionwomensvoices.com
We are committed to compliance with all applicable data protection legislation and to protecting your personal information with integrity and transparency. Please contact us if you require further information or assistance regarding your privacy.